Classified Ad Title:
Right-of-Way Project Coordinator
$4,370.00 - $5,870.00 Monthly
Grand Junction, CO
Department of Transportation
Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you’ll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future!
CDOT for All
CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.
In addition to a fantastic place to work, CDOT offers a variety of benefits which include:
Annual leave (accrued based on years of service, starting at 8 hours a month)
Sick leave accrued at 6.66 hours a month
10 paid holidays per year
Medical and dental plans with no cost preventative services
State paid Life Insurance with optional additional life insurance
State paid Short Term Disability coverage, with optional long term disability plan
Participation in PERA with 2 retirement plan options, and voluntary PERA 401K and 457 plans
Credit Union membership
Work life programs
State Employee Assistance programs at no cost
Tuition and certification reimbursement program
Access to a diverse array of technical, leadership, supervisory and specialty training across the state, in addition to personal development and productivity learning opportunities
State employee discount programs
To learn more, visit our careers page!
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service?
Life at CDOT during COVID-19
As CDOT transitions office staff back to the office, we continue to take several measures to protect employee safety and health, while ensuring continuity of operations. Flexible work arrangements are encouraged for those whose job duties allow them to. For those employees who are working in the office, facial coverings in common spaces, and social distancing when possible, are required. We will provide employees with masks, as needed. We have implemented frequent deep cleaning and disinfecting procedures in our buildings and equipment. You can rest assured that we are committed to doing our part to keep employees connected, healthy, safe, and productive during these challenging times.
Description of Job
The Project Coordinator works in the Colorado Department of Transportation’s (CDOT’s) Region 3 Right-of-Way (ROW) Program in Grand Junction, CO. Region 3 encompasses 15 counties in Western Colorado.
The Region 3 ROW program includes the survey, appraisal and acquisition units and exists to define, value, acquire and maintain real property and real property rights for the design, construction, operation and maintenance of the interstate and highway system including local public agency and access permit projects along with property management functions for property disposals, exchanges, and leases.
This position coordinates ROW projects with, and between the three ROW units (survey, appraisal and acquisition) by gathering data, developing reports, and communicating with the three ROW units’ supervisors and the ROW manager throughout the lifespan of each project to help ensure on-time and in-budget delivery. The position will interact daily with the three ROW units’ supervisors to help keep projects on-track and report issues that may require a greater level of attention or intervention. The position will also provide project coordination and support to each ROW units’ supervisor to help them accomplish their goals and prevent project delays.
Major Duties include but are not limited to:
Coordination of ROW Projects:
Provides coordination of Region 3 ROW projects with, and between the three ROW units: Survey, Appraisal and Acquisition including design, construction, maintenance, access permits and local public agency projects.
Maintains a high level of communication with the three ROW units’ supervisors, ROW Manager, project engineers, consultants, and local public agencies throughout the lifespan of each project.
Coordinates daily with the three ROW units’ supervisors and the ROW Manager to help keep projects on-track, meet key milestones and report issues that may require a greater level of attention or intervention. Provides project statuses on an ongoing basis to identify and head off potential delays.
Coordinates and attends weekly status meetings with the three ROW units’ supervisors to capture data and information about workloads, staffing, consultant use and local public agency projects.
Attends engineering programs’ project status meetings, supervisors and team meetings to capture data about current and upcoming projects.
Communicates best practices and develops coordination efforts that are technology based and focused on the delivery of ROW projects.
ROW Program Documentation and Reporting:
Provides ROW program documentation and reports for the ROW Survey, Appraisal and Acquisition projects; collects and reports data on the overall health of the Region 3 ROW program.
Develops and maintains a detailed master schedule of projects, workload analyses, and work forecasts that show current and upcoming projects, staffing, resources, and consultant use by all three ROW units. Develops and maintains a project “dashboard” to monitor and report on key milestones and deliverables throughout the lifespan of each project.
Provides meeting agendas and summaries for the three ROW units, Survey, Appraisal and Acquisition.
Operates software programs and systems including SAP, OnTrack, PMWeb, OnBase and ProjectWise.
Participates in the development and use of SAP, OnTrack, PMWeb, OnBase and ProjectWise to enhance their use by each ROW unit.
Provides quality assurance to each ROW unit to ensure that records are being maintained in accordance with standard protocols for inclusion into software programs and systems.
Develops and implements documentation/reporting procedures/templates/standards for the Region 3 ROW program that are in line with statewide standards.
Project Development Support:
Provides ROW project development support for the Survey, Appraisal and Acquisition ROW units including support for the development of project scopes of work, schedules, cost estimates, resource planning, inventories, invoicing, task orders, shopping carts and purchase orders for design, construction, maintenance, access permits and local public agency projects, and property management functions for disposals and land exchanges.
Colorado Open Records Act
Provides Colorado Open Records Act (CORA) coordination and support to the Survey, Appraisal and Acquisition ROW units including responding to requests, inquires and general ROW and property management questions received from external customers about ROW boundaries, easements, plans, deeds, monumentation, fence agreements, access, leases, maintenance issues, disposals, annexations, and property management functions for the disposal and exchange of properties.
Provides training to the Survey, Appraisal and Acquisition ROW units’ supervisors and staff on best practices and the development of coordination efforts, software programs, tools and resources being made available to them; gathers feedback and ideas for needed improvements and enhancements.
Other duties as assigned.
Typical work schedule is Monday through Friday daytime hours.
Daytime travel during business hours to meetings and trainings.
Occasional overnight travel to attend and/or lead meetings with stakeholders located throughout Region 3 and/or to attend trainings.
Will be required to drive CDOT vehicles.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
A bachelor's degree in Civil Engineering, Engineering Technology, Land Surveying, Project Management, Construction Management, Transposition Planning or Land Use Planning or a closely related field from an accredited college or university. (A copy of your transcript must be submitted to verify this requirement. See Supplement Section)
AND, two (2) years of experience working with multiple stakeholders coordinating and monitoring Right-of-Way, Land Survey, or Civil Engineering Transportation projects or programs. Experience must have included all of the following:
tracking project/program statuses
creating project/program documentation and reports
working with computer software and applications (e.g. MS Excel, Google Applications, SAP, OnTrack, PMWeb, OnBase, ProjectWise).
using software to manage and track a large volume of data
Additional work experience in Civil Engineering, Engineering Technology, Land Surveying, Project Management, Construction Management, Transposition Planning, Land Use Planning or a closely related field that provided the same kind, amount and level of knowledge acquired in the required education, will substitute on a year-for-year basis for the required bachelor’s degree.
A master’s or doctorate degree will substitute for the undergraduate degree and experience on a year for year basis.
NOTE: If using education to help meet the minimum qualifications of this position, a legible copy of your unofficial college transcript(s) or credential evaluation report must be submitted with your application. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position. Transcripts must show your name, the name of the school, all coursework and degrees conferred.
Conditions of Employment
A current, valid driver's license is required for this position as it requires operating a state or personal motor vehicle to perform one or more essential functions of the position.
Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.
The exceptional applicant will be an have proven ability or accomplishment in the following:
Demonstrated success with the duties listed in the Description of the Job section.
Highest work/personal ethics and integrity.
Experience developing documentation/reports/mechanisms to track projects, monitor and report key ongoing project or program milestones, deliverables and issues using software systems such as OnTrack, PMWeb, OnBase and ProjectWise.
Extensive experience providing support in the delivery of projects.
Familiarity/experience with Right-of-Way or Land Survey projects or programs.
Familiarity/experience with Civil Engineering transportation projects or programs.
Experience reviewing and analyzing information to determine overall efficiency, accuracy, compliance with rules/regulations.
Superior coordination skills; ability to prioritize and provide support to individual units, while maintaining a focus on, and supporting the needs of the larger, multi-faceted program.
Excellent oral and written communication skills including presentation skills.
Experience developing and providing training.
Strong customer service skills; ability to partner with professionals, consultants, stakeholders and staff, with sensitivity to their needs and priorities.
Proven ability to manage multiple assignments, priorities, and projects in a demanding environment.
Excellent time, project management, planning, organizational and scheduling skills.
Flexibility; able to adapt to ongoing changing in program/project priorities and needs.
Strong interpersonal and relationship building skills.
Excellent reasoning, analytical, decision making, investigative and problem solving skills and ability.
Ability to adapt communication style to diverse individuals/groups
Ability to work under tight deadlines and be adaptable to changing assignments;
Self-motivated; ability to take initiative to solve problems in an innovative manner;
Strong attention to detail and accuracy.
Ability to work effectively in both independent and team situations.
Familiarity and/or experience with OnTrack, PMWeb, OnBase and ProjectWise
Fluency in Microsoft Office Suite), Gmail, SAP, and the ability to quickly learn other software systems.
Complete Applications must include the following documents:
A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
A detailed chronological resume. Please attach to your online application.
If you are using education to qualify, a copy of your official or unofficial transcript showing your name, the name of the school, all coursework and degree(s) conferred or your NACES accreditation. Please submit this as an attachment to your application.
If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.
Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "firstname.lastname@example.org" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.
The Hiring Process:
All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
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